Freeway Entertainment Group is a rights management company specializing in collection account management, revenue sharing, and distribution within the global entertainment industry - working across film and TV production, video games, software, and online services, our rights management and distribution activities support entertainment companies with the worldwide exploitation of their content.

Since 2001, we have built strong partnerships with leading media rights holders from around the world and have worked on more than 4,000 productions, many of which have been globally successful, like A Man Called Otto, Triangle of Sadness, Bombshell, and I Care A Lot.

And now the Freeway team is seeking our new Office Manager!

What your new job will look like?

The Office Manager ensures the smooth running of the office on a day-to-day basis and coordinates the work of the Receptionist. Responsible for keeping office order, complying with office related policies and also encourage others to act accordingly.

Responsibilities

• Office support services

• Develop and implement office management related policies by setting up procedures and standards to guide the operation of the office in accordance with the current standard;
• Cooperate with IT Officer on procurement of IT equipment;
• Cooperate with HR Manager on onboarding process – providing stationary, entry card to new joiners;
• Plan in-house or off-site events and coordinate these events; bring ideas, negotiate with suppliers, inform and align with participants, supervise the execution during the event;
• Liaise with staff, suppliers and clients and deal with correspondence, complaints and queries;
• Update the company’s ERP system and guarantee the quality of data;
• Provide administrative support to Managers.

• Office facilitation

• Ensure the continued availability of office and kitchen equipment and supplies (printers, papers, groceries etc.);
• Initiate and maintain regular contacts with external suppliers;
• Manage contract and price negotiations with office vendors, service providers;
• Verify related supplier’s billings against agreements made;
• Keep in touch with the cleaners on daily basis;
• Cooperate with other departments on the organization of our office documents archives (DocuGuard);
• Coordinating students' schedules.

• Deputizing the Receptionist

• Handle the incoming telephone calls, the day to day mail and e-mail;
• Manage and handle the ordering of different office supplies, coordinate the payment of office supplies (invoices) with the Finance Department;
• Keep the reception and the office space in order, in particular the kitchen, the dining and the meeting room;
• Receive and attend guests, clients visiting the office premises;
• Coordinate the availability of meeting room spaces.

Requirements

We'd love to meet you!

Especially if you can talk to us about your:

• School leaving certificate;
• Fluent in written/spoken English and native in Hungarian;
• Advanced level Knowledge of MS Office;
• Excellent communication skills both oral and written;
• Problem solving skills;
• Ability to work independently;
• Advanced organizational skills;
• Convey professional image towards internal and external parties;
• Positive attitude.

Nice to have

• College or university degree;
• At least 1 year of experience in similar position.

Benefits

What's in it for you?

• Fantastic team that genuinely loves working together;
• No formal dress codes, bring your full self to work in your own style;
• Stable corporate background;
• Long-term job opportunities;
• Cafeteria benefits and health insurance service;
• Working hours: 9.00-18.00;
• Pet-friendly workplace;
• Plus, we’ll provide you with a competitive salary and benefits.
   

Does all this sound good?

If yes, applications are welcome in English at through the contact form below.